Ghana - Greater Accra Sustainable Sanitation and Livelihoods Improvement Project - IPR May 2023

IMPLEMENTATION PROGRESS AND RESULTS REPORT IPR A. Report summary and proposed actions Report Data Project name: GREATER ACCRA SUSTAINABLE SANITATION AND LIVE LIHOODS IMPROVEMENT PROJECT Project code: P-GH-EA0-008 Country Ghana Sector: Water Supply Environmental categorization 2-Moderate ES risks Report type: Date of report: 15.05.2023 Mission: FIELD MISSION ASR 0005 From: 27.03.2023 To: 05.05.2023 Prepared by Task Manager: Janet ATIM Alternate Task Manager : Division Manager : GUENE Ousseynou AHWS3 Project Data PROJECT FINANCING in UAC Financing sourceinstrument Foreign currency Local currency Total A.D.F. Project 25,165,000.00 10,785,000.00 35,950,000.00 T O T A L 25,165,000.00 10,785,000.00 35,950,000.00 PROCESSING MILESTONES bank approved financing only Loan Number Date approved Date signed Date of entry into force Date effective for first disbursement Disbursement deadline 2100150037195 29.03.2017 19.09.2017 30.11.2017 30.11.2017 30.03.2024 LOAN AMOUNT in UAC Loan Number Net loan Approved UAC Signed UAC Cancelled UAC Net Loan UAC 2100150037195 35,950,000.00 35,950,000.00 35,950,000.00 0.00 35,950,000.00 T O T A L 35,950,000.00 35,950,000.00 0.00 35,950,000.00 DISBURSMENT STATUS at supervision date in UAC Loan Number Disbursed to date Disbursed to date UAC Disbursed to date Undisbursed to date in UAC Undisbursed to date 2100150037195 6,905,947.68 6,905,947.68 19.21 29,044,052.32 80.79 T O T A L 6,905,947.68 19.21 29,044,052.32 80.79 Executing and Implementation agencies Borrower GOVERNMENT OF GHANA Guarantor GOVERNMENT OF GHANA Executing Agency Performance status Progress towards development objective Rating on Development Objective DO Performance rating Summary of key findings Current Previous Although delayedm the project is on course to achieving its development objective. The majority of planned outputs and all outcomes will be achieved. There is however need for extension of the project completion date to enable achievement of the key output of the construction of the landfill satisfactory satisfactory Implementation progress Rating on Implementation Progress IP Performance rating Summary of key findings Current Previous Overall implementation progress has improved marginall y due to finalization of some contracts. However, there is need to expedite im plementation of major works activities to ensure improvement and timely implementation satisfactory satisfactory Overall project performance classification Overall Project Performance PP, PPP or NPPP Performance rating Summary of key findings Current Previous The project appears to have registered marginal improvement since the last mission. However, it is critical that the key issues notably the need for commencement of the major works contracts, better contract management, addressing delays in approval of disbursement requests, raising of Interim Payment Certificate for works completed is expdited to impr ove performance Non Potentialy Problematic Project Non Potentialy Problematic Project Issues, risks and actions for management consideration Issues affecting project implementation Key issues Corrective actions Responsible Deadline Status Slow implementation of major works resulting in low commitment and disbursement Ensure finalization of procurement and engagement of contractors for: Sewer Densification Construction of the landfill PCUMSWR 31.08.2023Contract finalisation landfill works In progress Extension of project completion date to allow for time for completion of key project activities Submit a request for extension of project completion date 26months MoFMoSWRPCU 17.05.202 3submission of request to Bank In progress Need to ensure sufficient budgetary allocation for project activities during proposed project extension Review and submit a revised AWPB 2023 indicating budgetary allocations for the project activities to be undertaken during the proposed project extension PCUEA 17.05.2023submission of request to Bank In progress Extensive Delay in implementation of key capacity building activities Recruitment of Interns: Commence the process and share a REOI for the Bank approval to undertake intern engagement on competitive basis Share a detailed training plan for the Bank's approval and commence on capacity activities PCU 15.04.2023Commen cement of procurement In progress In line with the Project Implementation Manual, the PCU Annual Staff Performance Assessment Reports not submitted to the Bank Appraise and share the PCU staff Performance assessment with the Bank on an annual basis PCUMSWR 15.12.2023Annual deadline is mid-December each yea Not yet Implemented Timely submission Quarterly Reports Ensure timely submission of progress reports and ES Reports PCU 15.04.2023Deadline is 15th day of month after quar In progress Project Steering Committee PSC Meetings PSC meetings are to be held bi -annually as is indicated in the Project Implementation Manual with possibility of adhoc meetings if need arises PCUMSWR 15.11.2023For the final annual meeting In progress Timely submission of AWPB Ensure AWPB are approved by the 30th November of each year and submitted to the Bank for approval by the 15th December of each year PCUMSWR 15.11.2023Ensure timely approval of AWPB In progress Gender Finalisation of the Gender Action Plan Finalise the Gender Action plan indicating timelines for implementation of activities Follow up on implementation of measures identified in the GAP PCUMSWR 30.04.2023For finalisation of GAP In progress ES Compliance E S Performance Audit Timely submission of ES Quarterly Reports Carry out a mid -term ES Performance Audit by an external consultant. ToR to be shared by the Bank Share the ES Report for Q1 PCUMSWR 30.09.2023Deadline f or the ES Audit In progress Procurement Submission of changes in procurement plan to the Bank for prior approval Submit any changes to the procurement plan method, activities, etc are submitted to the Bank for approval; PCUMSWR 30.03.2024Continous activity In progress Timelines Minimize delays in the procurement process Follow up on capacity building Adhere to the timelines in the procurement plan publication after No objection should be done in 5 working days TERRfP etc should be done in 5 working days All categories of staff are to be given further capacity building based on the training needs of the project PCUMSWR 30.03.2024Continous activity In progress Ensure effective contracts monitoring Timely contract monitoring to ensure delivery per the terms of the agreement Suppliers, Contractors, and Consultants should be informed of contracts almost expiring for the necessary mitigation measures to be applied; and Performance Securities should be monitored, and mitigation measures applied to expiring securities; PCUMSWR 30.03.2024Continous activity In progress Financial Management Need to ensure compliance in development and implementation of AWPB The PCU should expedite the implement ation of planned activities in order to avoid a low year -end budget execution rate. The PCU should ensure that all subsequent AWP B approved by the PSC is submitted timeously to the Bank for its no - objection to enable the implementation of project ac tivities before the start of a new Project year. The AWPB to be approved by 15th November each year PCUMSWR 30.03.2024Continous activity In progress Need to ensure configuration of accounting system Complete the configuration of the Sun Accounting system to enable the FAR include details such as; date of purchased, acquisition cost, unique identification markslabels, asset location, date verified, as set condition and any other remarks. Project accountant 30.03.2024Continous activity In progress Need to ensure PCU should ensure that transmission of the final report of the review of the Projects PCU 30.03.2024Continous activity In progress compliance to internal controls transactions and activities by the Internal Audit Unit of MSWR to the Bank for its review. Review of Expenditure Items The Project Accountant ensures that Payments Vouchers have the necessary supporting documentation The PCU to increase the Petty Cash Imprest amount to avoid the payment for these low -value expenses with cheques PCU 30.03.2024Continous activity In progress Follow up on counterpart contributions and beneficiaries The PCU should continue to f ollow up on both Government of Ghana and Beneficiary contribution to achieve the contributions stipulated in the PAR PCUMSWRMoF 30.03.2024Continous activity In progress External audit The mission recommends that the PCU should follow up with the External Auditor to ensure that the 2021 Audit Review recommendation by the Bank in regard to the Technical Review and the physical progress of the Project is fully complied with in the 2022 and other subsequent annual audits. Ensure that the Final Audit Report of the 2022 External Audit of the Project is submitted to the Bank on or before the deadline of 30062023 PCU 30.06.2023submission of report In progress Need to close all pr evious supervision mission recommendations Ensure the completion of the configuration of the Sun Accounting System to generate the FAR with appropriate fields labels. PCU 15.05.2023Closure of issues In progress Disbursement Delayed submission of IPCs for payment by contractors Sensitize contractors to submit their IPCs for work done PCU 30.05.2023completion of works school wASH In progress Delays in processing time for payment requests The PCUMinistry of Sanitation should expedite processing of requests and make sure the applications are complete before sending them to the MoF MoF to process requests in 5 working days PCUMSWRMoF 30.03.2024Continous activity In progress Incomplete Disbursement Applications Use a checklist to prepare disbursement application to make sure that applications are complete PCU 30.04.2023Immediately In progress Capacity Gaps in disbursement processes and procedures Take on -line mandator y disbursement courses PCU 30.04.2023Immediately In progress Use of SUN Accounting System for Generation of Forms A2 and A3 To engage with Sun Accounting System so that forms A2 and A3 could be generated automatically from the system PCU 30.04.2 023Immediately In progress Revision of Logs after extension of project completion date Prepare a request for the revision of the logs upon extension of the closing date PCU 30.09.2023 In progress Ensure up -to-date Special Account Justification Submit justifications on a regular basis PCU 30.03.2024Continous In progress Inconsistencies in the special account justification Justify the gap of USD 8,896.43 observed in the special account reco nciliation PCU 15.04.2023 In progress Correction on contracts Correct imputation made against STRAAT Group contract No. 5000065707 AfDB 15.04.2023 In progress Correction on UA equivalents for disbursements effected Investigate and correct UA equivalent of disbursements made from 31 March to 25 April 2022 AfDB 15.04.2023 In progress Cancellation of undisbursed balances on completed contracts Do negative amendments to cancel undisbursed balances on contract fully executed AfDB 15.04.2023 In progress Errors with the client connection system Investigate and address the issue of client connection not showing updated disbursement information AfDB 15.04.2023 In progress Support to SFSM Project GoG to convene a Donor Investment Forum with support from the Bank to mobilise resources for downstream investment GoGAfDB 30.08.2023 Not yet Implemented Main risks and mitigation Risks Mitigation measures applied or proposed Responsible Deadline High Inflation Cedi Depreciation The High inflation in the country of over 50 is affecting the prices. The drpreciation of the cedi is also affecting contracts Denominate contracts in USD GoGAfDB 30.03.2024 Continous B. Results reporting and assessment Progress towards development objective project purpose State the project development objective usually the project purpose as set out in the Results -based Logframe and assess progress Improved socio -economic well -being and health standards of the urban poor within Greater Accra Metropolitan Area Outcome reporting Outcome indicators as per RLF Baseline value Most recent value End target Progress toward endtarget Assesment Increased access to improved and sustainable on -site and off -site sanitation and hygiene infrastructure and services in GAMA. of GAMA population with safely managed sanitation services incl. hand -washing 65.000 65.000 70.000 0.00 AchievedLikely to be achieved with soap water 50 women Outcome indicator is on track to reach annual and end targets [WOMEN] - of GAMA population with safely managed sanitation services incl 32.500 32.500 35.000 0.00 AchievedLikely t o be achieved Outcome indicator is on track to reach annual and end targets with ongoing interventions of additional household toilets, sewer dens fication and condominial sewers Number of additional persons provided access nbr 0.000 50,160.000 137,000.000 36.61 AchievedLikely to be achieved Outcome indicator is on track to reach annual and end targets with additional household facilities being consructed, sewer densification and condominial sewers of GAMA population who practice open defecation 2.000 2.000 1.000 0.00 AchievedLikely to be achieved Outcome indicator is on track to reach endline target of households practicing safe solid waste disposal 70.000 74.000 75.000 80.00 AchievedLikely to be achieved Outcome indicator is on track to reach end targets Enhanced institutional capacity for sustainable delivery and management of sanitation services along the value chain increase in revenue accruing to MAs for sanitation related services 0.000 0.000 60.000 0.00 Likely to be achieved with correctives actions Project Cannot determine the revenue accruing to MAs for sanitation related services as information is not available. They organized workshops with the MMAs to secure the data of municipal solid waste treatment facilities that are sustainably operated and maintained operated and 0.000 0.000 30.000 0.00 AchievedLikely to be achieved Informa tion is not available. Project has organized workshops with the MMAs to secure the data of reported sanitation related offences prosecuted by MMAs. 0.000 0.000 30.000 0.00 Likely to be achieved with correctives actions The data is not available in most MMAs. This issue is to be brought to the attention of the project steering committee Accra sewerage operational cost recovery 90.000 90.000 100.000 0.00 Achieve dLikely to be achieved Outcome indicator is on track Outcome rating Rating on project outcomes Performance rating Summary of key findings Current Previous 6 out of the 8 indicators are reported as being on track. There is need for the project to secure data on two of the 3 3 indicators to facilitate the reporting. The project inidcates that this is to be done through workshops with the MMAs. Follow up on this will be undertaken. Output reporting Output indicators Most recent value Annual target End target Progress towards annual target Progress towards end of project target Assessment WASH baseline and hygiene promotion Number of additional hygiene and behaviour change campaigns undertaken. nbr 53.000 100.00 100.000 53.00 53.00 On track Activity completed Number of additional WASH baseline and KAP studies undertaken. nbr 1.000 1.00 1.000 100.00 100.00 On track Activity completed Sustainable WASH facilities constructed in poor areas. Number of household facilities installed; of which 40 are Female Headed Households FHH nbr 4,160.000 5,000.00 5,000.000 83.20 83.20 On track Additional facilties being constructed [WOMEN] - Number of household facilities installed; of which 40 are Female Headed Households FHH nbr 1,300.000 2,000.00 2,000.000 65.00 65.00 On track Additional facilities being constructed Number of schools with innovative gender desegregated WASH facilities installed nbr 0.000 60.00 60.000 0.00 0.00 On track Construction is ongoing Poor HHs connected to sewer network. Number of HH sewer connections made in poor areas nbr 0.000 500.00 500.000 0.00 0.00 On track Draft contract for works shared with the Bank Improved solid waste collection Capacity of additional landfill cells constructed ton 0.000 1,600.00 1,600.000 0.00 0.00 On track Draft contract for design and supervision consultant shared with the Bank. Number of Transfer Stations installed nbr 0.000 1.00 1.000 0.00 0.00 On track Mobile Transfer station being procured number of Bins nbr 1,000.000 1,000.00 1,000.000 100.00 100.00 On track Activity completed number of Small VehiculesSPV nbr 229.000 229.00 229.000 100.00 100.00 On track Activity completed number of Skip Containers nbr 80.000 80.00 80.000 100.00 100.00 On track Activity completed number of skip loader trucks nbr 0.000 25.00 25.000 0.00 0.00 On track Delivery ongoing Cesspit emptying services optimized Call Centre with self -sustaining business model. 0 NA Yes NA NA On track On track. Consultant handed site for set up . Contract to be renewed MAGoG staff skills developed Number of MA GoG staff trained of which 30 women nbr 90.000 40.00 40.000 225.00 225.00 On track Additional Training to be implemented [WOMEN] -Number of MA GoG staff trained of which 30 women nbr 22.000 12.00 12.000 183.33 183.33 On track Additional Tranings to be implemented Number of youth apprenticeships on the project nbr 0.000 5.00 5.000 0.00 0.00 On track Activity delayed. To commence in May 2023 Accra School of Hygiene strengthened to fulfil its mandate 0 NA Yes NA NA On track Procurement for buses to support trips is ongoing Capacity for monitoring of sewer connections improved. GIS-based sewer connection monitoring platform established with revised methodology for Accra Sewerage Unit to invoice GWCL 0 NA Yes NA NA On track Delayed. Activity depends on the sewer connections whose works are soon to commence Oversight and coordination of sanitation services improved. Number of MA study tours and regional conferences attended. nbr 0.000 12.00 12.000 0.00 0.00 On track Delayed. This acivity needs to be exedited Number of business models developed for sustainable liquid and solid waste management nbr 0.000 2.00 2.000 0.00 0.00 On track Delayed. The activity needs to commence Number of knowledge products on pro-poor sanitation and livelihoods improvem ent produced and disseminated. nbr 1.000 4.00 4.000 25.00 25.00 Not on track Draft paper on the Aquaculture and agriculture pilot facilities at Legon submitted Staff recruitment Number of additional staff recruited nbr 8.000 8.00 8.000 100.00 100.00 On track Activity completed Procurement Detailed Procurement and Implementation plans approved, annually updated 0 NA Yes NA NA On track The activity is done annually Monitoring and reporting Number of quarterly progress reports, ME reports nbr 11.000 20.00 21.000 55.00 52.38 On track Q1 2023 progress report has been submitted though delayed Number of audit reports nbr 4.000 6.00 7.000 66.67 57.14 On track 2022 audit report is under preparation. To be submitted by June 30 2023 Output rating Rating on project outputs Performance rating Summary of key findings Current Previous All outputs are on track to meeting the target, with corrective action 3 4 Development objective DO rating Progress towards development objective Rating on Development Objective DO Performance rating Summary of key findings Current Previous Although delayedm the project is on course to achieving its development objective. The majority of planned outputs and all outcomes will be achieved. There is however need for extension of the project completion date to enable achievement of the key output of the construction of the landfill satisfactory satisfactory Additional andor unanticipated outcomesoutputs optional Indicator Baseline End target Most recent value 15.05.2023 -14:11:18 -PRD 

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